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Professional Development Awards:
In the 2003/2007 collective bargaining Agreement between the State of New York and CWA1104/GSEU (The “Graduate Student Employees Union”), funds were established to support professional development activities for CWA 1104/GSEU members. In 2005-2006, $67,700 was allocated to SUNY Stony Brook, an additional $33,800 will be made available to support professional development activities in 2006-2007. Guidelines/Application for Funds/Reimbursement Who is qualified to apply? In order to qualify for funding in this program, the applicant must be a member of the bargaining unit (“a union member”) of CWA1104/GSEU at Stony Brook University when the professional development activity occurs. If you are not sure of your membership status, please contact Victor Rosado at vrosado@cwa1104.com . The applications of current CWA 1104/GSEU members will have priority over those applicants who have already left the bargaining unit. Application Process A completed application (with attachments) must be submitted to the Joint SUNY Stony Brook-CWA 1104/GSEU Campus Professional Development Committee. It may be submitted to the attention of Barbara Byrne, Assistant Dean, the Graduate School, 2401 Computer Science Building, Stony Brook University, 11794-4433. You will be notified within 45 days (of the application deadline) if the application is approved or disapproved. Please note that each GSEU member is limited to submitting one application, although the application may contain expenses relating to one or more activities/purchases. In order for your request to be considered, the one page Application Form must be completed in its entirety, you must complete, sign and submit NYS Form AC92 (Standard Voucher). Rounds and Deadlines (Important!) All reimbursements must be for professional development activities occurring between July 1, 2006 and June 30, 2007. You may request funds prospectively or retrospectively. Round One : November 13, 2006 Round Two : February 12, 2007 Actual reimbursement amounts will be determined based on the number of requests received, however, based on the funds provided we expected that the maximum reimbursement amount will approximate$ 200 per student for the 2006-07 year. FAQs Q. I do not have original receipts. What should I do? A. Constructing a case for reimbursement can be a challenge, but we urge you to contact your airline, credit card company, bank and other sources that may be able to provide you with copies or duplicate receipts. Conference programs, letters of acceptance, or other corroborating materials may support your application. You must submit original receipts in order for reimbursement to be processed through the NYS Procurement system. Q. What kinds of expenses are covered under this professional development program? A. Typically, funding may be used to reimburse applicants for expenses related to professional travel, research costs, supplies, software and books, conference registrations, costs associated with publication, editing, duplication, transcription, and other professional costs. Reimbursement can not be processed for equipment purchases. Personal computers and most computer-related accessories are considered equipment. Q. How much money can I request for each application period? A. In general, we expect that awards will not exceed $200 (although requests in excess of this amount will be considered) for any academic year. Q. What if I also have financial support from GSO or my department ? A. We recommend that you separate your expenses and receipts in a manner that allows you to provide original receipts and documents to each organization which is providing you with reimbursements. Receipts submitted under this program should approximate your approved reimbursement amount. Retain other receipts for your personal records and/or other reimbursement requests. Q. What criteria will be used to make decisions about the award of funds? A. Funds will be awarded to those members of CWA1104/GSEU in good standing, with appropriate documentation, with timely applications, and in light of the award’s potential impact on the applicant’s professional development. Applications will be reviewed on a case-by-case basis by a Joint Review Committee, composed of SUNY Stony Brook and CWA 1104/GSEU personnel. Q. What if my professional development activity started before July 1, 2006 or will run past the June 30, 2007 date? A: Only that portion of your expense which occurs within the 2006-07 fiscal year (July 1, 2006 through June 30, 2007 can be reimbursed under this program. Q. When can reimbursement be expected ? A. A check is generally processed within 30-45 days from when a completed Standard Voucher is submitted. A completed voucher must include all required documentation. Please note that all reimbursements are contingent on the campus’ receipt of the 2006/07 allocation of funds. Questions? Contact Victor Rosado at vrosado@cwa1104.com or by telephone at 631-512-0587 |
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